Secure File Sharing
Most small and medium businesses will have felt the pain of poor information sharing at one time or another; whether it is growing through the 5 employee barrier, managing POP3 email for 25 users or struggling to keep shared files up to date for 75 users - some sort of centralised management of files, email, access and archiving is needed.
And then there is information safety - automatic backup that includes the operating system, so that the data and settings can be restored in the event of a disaster is really an essential item. The majority of businesses that have major data loss are no longer trading six months later.
Small Business Server
Last, but definitely not least, your security - even if your business doesn't guard the crown jewels, and doesn't have sensitive customer's financial information, the true costs of a security breach are large and very unwelcome especially in today's business climate. This is perhaps why it is steadily growing - automated hacking tools are so inexpensive, and the potential gains so significant that it not surprising that criminals take advantage of the internet at least as much as ethical business.
On the tabs below you can see more about the File Sharing, Email, and Remote Access capabilities of Small Business Servers.
Setting up a group of folders that contain your business information is a great start - like the filing systems of yesterday, making a place for everything, and having everything in its place is basic for organisation.
Every user has a username and password, and can be allowed or denied access, made part of a group for ease of administration, and even given time controls limiting when they can log in.
The shared folders are easily accessible on your network, from any Windows or Mac PC, and can be set up with shortcuts for one click access.
These shared folders are then made accessible to selected users remotely and securely, using nothing more than a web browser.
Exchange brings email together for business. The mail is delivered immediately, stored centrally and on your devices, synchronised across all platforms, and backed up.
Calendars and Tasks can be shared, and address books made available.
So if you are frustrated with several email accounts, if you don't get your sent items on all devices, if you are concerned about the legal implications of email archiving, you need to check staff email for information leaks or inappropriate communications, or just want to be sure you have an accessible record of what your company communications look like, this is for you.
It really is as easy as typing remote.yourcompany.co.uk into a browser - this sets up a secure https connection allowing you to browse your shared files, connect to active computers, print documents in the office from far away and post updates to the internal website.
Virtualising the desktop has the potential to cut costs, allow access to software that is too costly to license to every user, and facilitate remote operation of business.